100+recruiting firms run this outreach motion via Vakanzio
~100ksends per week, live in production
4retained recruiting clients signed in a single month
Featured in Smartlead's case study on Tirvio, 25 August 2026 · All results
Part of Tirvio's cold email engines for B2B SaaS, recruiting and B2B services.
We run your outbound to 1,000+ targeted hiring managers, handle replies and booking, and keep your calendar filled with serious hiring conversations. One flat monthly retainer, sized by daily send volume. No per-lead pricing, no surprises.
For owners of UK and US recruiting and staffing firms with existing placements and a clear niche.
Done-for-you outbound for US and UK recruiting firms: we handle data, domains, copy, deliverability, and reply qualification. From $3,500 a month for up to 1,000 new messages per day, on a 3-month initial term. We run everything, every day.
Built on the motion powering 100+ recruiting firms via Vakanzio, currently running ~100,000 sends per week in production.
The same motion that signed 4 retained recruiting clients in a month, and 6 new clients for Kravo in 3 weeks, as published in Smartlead's case study on Tirvio.
Featured in Smartlead's case study on Tirvio, 25 August 2026 · All results
The cadence above is what the engine produces once it is running. The model underneath is simple: one flat monthly retainer, sized by daily volume, and a team that runs the whole thing for you.
One fit call, one tier, then we run your cold email every day, month after month.
30 minutes on your niche, your fees and your capacity. If outbound does not make sense for your firm, we say so and stop there.
After the first 90 days, we keep the engine running at the volume you agree, month to month, 30 days' notice either side.
Every claim on this page comes from systems we run in production today. Most firms land 8 to 20 new hiring conversations from outbound in their first 2 to 3 months. The two campaigns below are the ones published in Smartlead's case study on Tirvio.
We co-founded Vakanzio, the German SaaS that runs the job-posting-to-hiring-manager outreach motion for 100+ recruiting firms. The Recruiter Pipeline Engine is that playbook, run for you in the US and UK.
For one active client alone, our systems contact 20,000 people per day. Deliverability, warmup, and reply handling at volume is our day job, not a slide in a pitch deck.
We used the same motion for our own client acquisition and signed 4 retained recruiting clients in one month.
Pro Rec Solution Ltd, tech and FinTech recruiting in London, found us the same way you just did: our own outbound, running this offer. We use what we sell.
Candidate-profile outbound to hiring companies in the finance and sales/BD niches, run end to end on our engine: list building, campaigns, reply handling.
This is the same engine structure we install and run for recruiting firms in the US and UK.
Figures as published by Smartlead, 25 August 2026 · Read the case study · All results
A small boutique recruiting firm. The campaign brought in more work than the firm could deliver, so it paused. In Sascha's words in the article: "At that point we unfortunately had to stop because they couldn't fulfill anymore. It was like a small boutique shop, but it worked really well."
Two things to know: these figures are quoted from Sascha in the article, not taken from a platform dashboard, and they are one firm's numbers, not a rate we promise anyone.
As published by Smartlead, 25 August 2026 · Read the case study · All results
Next up: the first US cohort, capped at 5 agencies. Their results will be published here as they land.
If you run a recruiting or staffing agency and your BD strategy is:
This is for agency owners who want a boring, predictable flow of hiring-client meetings without hiring an SDR, duct-taping ten tools together, or gambling on another $4k–$10k per month retainer.
So you stay in feast-or-famine. Not because you're bad at recruiting, but because building a proper outbound engine is a different skill set.
That's what the Recruiter Pipeline Engine is designed to create: predictable hiring-client meetings so you can build a real firm, not a stressful job. By the end of the 90 days, most firms are on a cadence of 8–12 qualified hiring-client meetings per month from outbound alone.
Not generic lead gen. A done-for-you outbound email system tuned specifically for recruiting buyers, run on a performance model by operators who understand what an $8,000+ client does to a recruiting firm's year.
One niche, one ideal hiring client. We map target geos, salary bands, and decision-maker titles in a 90-minute ICP and Niche Dominance Workshop.
We source and clean a list of target companies and decision-makers in your lane, with verified hiring signals where possible.
AI-personalized cold email campaigns, written and managed under your brand, tuned to recruiter economics and your positioning. Domains, warmup, tools, and deliverability all handled.
Daily inbox management. We confirm decision-maker status, niche fit, live roles, and timing, and filter out the time-wasters.
Every meeting comes with a pre-call briefing sheet: role, company, triggers, and suggested questions. A meeting only counts toward our numbers when the prospect fits your ICP and shows up.
You're not buying leads. You're buying attended, qualified hiring-client meetings.
A designed sprint with four phases, not an open-ended engagement you have to cancel your way out of.
ICP workshop, list build, infrastructure, warmup. Sending starts 15 calendar days after the setup fee lands, because inboxes that skip warmup land in spam.
Volume up, angles tested against each other, first meetings booked, and the qualification rules sharpened against calls that actually happened.
We double down on the segments and scripts that convert and drop the rest. Around week 8 we review progress against the cadence we agreed.
Hit the agreed volume, then one decision in writing: keep the tap on at 10 meetings a month, or stop.
One flat monthly retainer, sized by daily send volume. No per-lead pricing, no meters running in the background, and volumes are ceilings, not quotas.
We're not juggling ecom, coaches, and roofers. Lists, copy, and qualification are built for recruiting fee economics.
We pre-define what qualified means together: role type, salary band, location, seniority, and timing. You never pay for random chats.
Your tier sets the ceiling, not a quota. We send as much as we can while keeping reply rates high and domains healthy.
The first cohort is capped at 5 agencies to protect list quality and fulfillment. Everyone else goes to the waitlist.
Every meeting comes with a pre-call briefing sheet, and no-shows are replaced at no additional charge.
90 minutes to lock your ideal hiring clients, roles, and fee positioning into a concrete outbound target profile.
Cleaned lists of hiring companies and decision-makers in your niche, plus the domains, warmup, tools, sequences and tracking to reach them. Your main domain stays out of it.
AI-personalized campaigns written and managed for you, tuned to recruiting buyers and rewritten as the data comes back.
Reply handling, objection handling, qualification, and calendar booking with decision-makers, every day.
Offer and script tune-up call, the "Close The Client" follow-up playbook, a live pipeline dashboard, and two recorded call reviews with written feedback.
Those line-item values are what agencies usually charge piecemeal for each part. You get all of it inside one monthly retainer, from $3,500 a month.
Everything above is included in every tier.
Role, company, triggers, and suggested questions delivered before each call. You walk in prepared.
Automatic reschedule sequence plus a replacement meeting. A no-show never counts as a delivered meeting in our numbers.
Three volume tiers, 3-month commitment, we handle everything. Most agencies we talk to charge 15–25% fees on $100k–$200k salaries, so a single placement usually covers months of it.
Every tier includes data, domains, copy, sending, replies and booking, run by us every day, with weekly reporting and a simple pipeline summary. 30 days' notice either side after the initial term.
Volumes are ceilings, not quotas. We won't spray bad lists just to hit a number: we send as much as we can while keeping reply rates high and domains healthy.
We'll recommend the tier that fits your ICP, deal size and capacity.
$8k–$10k per month fully loaded, plus 2–3 months of ramp, with zero guarantee anything gets booked.
Paid whether or not you speak to a single decision-maker. When it doesn't work, they vanish.
One flat monthly retainer sized by daily volume. We run everything; you just take the calls, month to month, 30 days' notice.
Book a 30-minute fit call: we run your niche, your average fees and your capacity. If it holds up, we run your cold email every day on the tier that fits. If we don't see a clear path to a steady meeting cadence, we tell you straight and stop there.
or apply via email: sascha@tirvio.com
On this call: we'll recommend the tier that fits your ICP, deal size and capacity.
Source: Smartlead's case study on Tirvio, 25 August 2026.
The retainer runs on a 3-month initial term, then month to month with 30 days' notice either side. We only take on firms where we see a clear path to a steady meeting cadence; if we do not see it on the fit call, we say so and stop there. Custom structures are discussed on the call, not sold from a menu.
We define it together before launch: a hiring decision-maker, in your agreed niche, with live roles or an active hiring plan, who stays on the call at least 20 minutes. If a booked meeting misses any of those, it does not count toward our numbers, and we fix the targeting.
We typically spend the first 2–3 weeks on list-building, infrastructure, and warmup. Most firms see their first qualified meetings in weeks 3–4, then volume builds from there.
Referrals are great until they slow. This is pipeline insurance: your placements stop being capped by who happens to think of you this quarter.
A meeting only counts if the prospect shows. On a no-show, our automatic reschedule sequence kicks in and you get a replacement meeting at no additional charge.
The first cohort is capped at 5 active agencies to protect fulfillment quality and list integrity. Everyone else goes to a waitlist.
No. Think of us as the engine feeding your closers more at-bats. We align the qualification rules with you so they only speak to the right people.
If we can't see a path to a steady meeting cadence based on your niche and market size, we won't take you on. We only work with agencies we're confident we can deliver for.